One In A Million Policies have been devised to ensure that:
- Children & Young People (CYP) from all backgrounds and all abilities are welcome.
- OIAM core values are at the heart of all we do: compassion, honesty, integrity and excellence.
- Each CYP has the opportunity to flourish and achieve their potential.
- We value the individuality of each CYP within the context of membership of our community.
- We are committed to raising educational attainment and improving our CYP life chances.
- We provide an environment in which all CYP will be self aware, self-disciplined and confident.
- All CYP will understand how to make a positive contribution to our extended community.
- We support academic, creative and personal achievement through our focus on Sport, Art and Enterprise.
GDPR CHARITY privacy notice – Child Friendly
What’s this about?
A new law is being made that keeps your information safe – things like your address, date of birth and phone number. One In A Million Charity and other people collect and use information for all kinds of reasons, and the new law tells them exactly what they are allowed to do with yours.
We collect some information about the children and young people, like you. It’s our job to tell you how we will collect the information, how we will record it and how we will use it.
In this notice, you will see different names or terms used that you may not be familiar with, such as:
- Data controller: This person (or group of people, like One In A Million) is in charge of the information we collect.
- Data processor: This person processes information for the data controller.
- Data protection officer (DPO): This person makes sure we do everything the law says. The One In A Million DPO is Steve Hawthorn Emmett and reports directly into the board.
- Personal data: This means any information that can be used to identify someone, such as your address and date of birth.
Who looks after your information?
One In A Million Charity is the data controller of the personal information you give us – we look at how and why your information is collected and used. We do not share your personal data with anyone outside of One In A Million. Any such information that is used is always anonymised for external reporting such as Trust Funds.
Why do we collect and use your information?
We will only collect your information when we need it to help us do our job or to follow the law. When we’ve collected it, here’s how we use it:
- to support your development
- to record your accreditations, certificates and pathways
- to help you get the pastoral care you might need
- to assess the quality of our services
- to keep you safe (food allergies, or emergency contact details)
- to make sure you are progressing as individuals by attending our projects over a period of time
- to produce success stories that can highlight your individual achievements (we call these impact statements)
- to make sure that we are fulfilling what we said we would set out to do
- to meet the statutory duties placed upon us by Charity Commission
What information do we collect?
The categories of information that the school collects, holds and shares include the following:
- Your personal information
This is things like your name, date of birth and address.
- Your characteristics
This means information about you, like where you’re from, what ethnicity or language you speak and things like that.
- Your attendance information
We will also record how many times you attend a OIAM session
- Your assessment information
We collect your test results when you have completed our questionnaires.
- Some of your medical information
We keep information about any times you’ve been ill and any special conditions you have that we need to know about to keep you safe.
- Your special educational needs
We collect information that helps us teach you better, such as any special educational needs you may have.
- Behavioural information
We record the number of times you’ve been excluded from a project and why.
Using photographs of you counts as processing your personal data. Before we take or use any photographs we will ask you (if you’re old enough) or a parent to give permission for us to take and use pictures of you. We might use your pictures on marketing material such as project flyers, presentation slides, our website, social media or Celebrate magazine for example.
Do you have to give us your information?
You must give us quite a lot of the information we need, but there is some information that you can choose whether to let us have it or not.
When we ask you for information that you don’t have to give us, we will ask for your permission and let you know why we want it and what we will do with it. If you don’t want us to have the information, that’s your choice.
How long will we keep your information?
We don’t keep it forever, only for as long as we need it to help us do the thing we needed it for. We have a Data Protection Policy that tells us when to keep it and when to bin it.
Will your information be shared?
We won’t share your information with anyone else without your permission, unless the law says we can or should. Don’t worry, the database we use is very safe and your information won’t get lost or given to anyone who shouldn’t have it.
Your parents can ask us to only share your name, address and date of birth, and nothing else, by sending an email or letter to firstname.lastname@example.org to the Charity Data Protection Officer. When you’re 16, it’s up to you to decide what information you want to share.
What are your rights?
You and your parents have the right to:
- Be told how we use your information.
- Ask to see the information we hold.
- Ask us to change information you think is wrong.
- Ask us to remove information when it’s not needed anymore.
- Ask us to only use your information in certain ways.
- Tell us you don’t want your information to be processed.
If the information we are collecting is information that you can choose not to give, you can tell us to stop collecting it at any time.
If you’re worried about how we get and use your information, you can speak to the Data Protection Officer at email@example.com, who will be able to help you and answer any questions that you have.
If you have any questions, please contact us by:
- Telephoning: 01274 723439
- Writing to us: One In A Million Charity, Data Protection Officer, c/o One In A Million Free School, Cliffe Terrace, Bradford, BD8 7DX
If you want to speak to somebody not at the Charity, you can call the people who look after information, called the Information Commissioner’s Office (ICO), on 0303 123 1113 or using their live chat.
Would you like to know more?
If you or your parents would like to find out more information about how we collect, use and store your personal information, please visit our website at www.oiam.org to read our Policies.
Four important things to understand
Now you’ve read this, we hope you understand that:
- The law allows us to get and use your information to help us do our job.
- We may share your information with others, but only when we really need to.
- We will ask for your permission to share your information whenever you have a choice.
- You can tell us not to share your information, even when you have said yes before.
If you have any questions, contact the Charity DPO at firstname.lastname@example.org who will be happy to help you.
Reviewing this policy
We regularly review this policy to ensure it reflects how we use and handle your information, and was last updated in May 2018. We may, from time to time, change this policy, so please check this page occasionally to ensure that you’re happy with any changes.